ERINN Innovation are excited to be attending the upcoming EARMA INORMS conference in Madrid this May. A highlight for our team, we will be hosting two pre-congress workshops focusing on Impact-Driven Proposal Design. In anticipation of the event, we are sharing our Top 5 Tips for Writing a Winning Horizon Europe Bid.
1. Read the call topic clearly
When it comes to writing a proposal for Horizon Europe, it is crucial to thoroughly read and understand the call topic. Many proposals suffer because they fail to align closely with the specific requirements outlined in the call. As human beings, we often have biases and tend to focus on the parts of our research that align with the call and overlook other essential aspects. Take the time to carefully read and analyse all elements of the call topic, and then go one step further. Start to analyse why certain terminology was included, question the phrasing and critically assess what the scope is asking for to ensure a robust understanding.
2. Consortium is key
Consortium composition is at the basis of a successful proposal. When forming your consortium, carefully consider the expertise required for each work package and ensure that the participating organisations or individuals have a track record of excellence in their respective fields. The evaluators are assessing whether or not you can credibly drive European-level impact and complete project goals – it’s extremely hard to convince the evaluators this is possible if the whole value-chain is not represented or if the geographic spread is limited.
3. Complete your concept note before you start writing
Before delving into the writing process, finalise your concept note as best as you can. This means outlining the work packages and objectives, and being clear about who is doing what. By completing the concept note first, you establish a strong foundation that guides the rest of your proposal, allowing you to organise your thoughts, identify any potential gaps or inconsistencies, and refine your project’s objectives and methodology. Adjustments to the design after the proposal has been written requires a huge amount of effort to cover your tracks and course correct.
4. Read it as an evaluator
When you have completed your initial proposal draft, step into the shoes of an evaluator. Try to objectively assess your proposal, considering the evaluation criteria and the perspective of the reviewers, identifying inconsistencies, weaknesses or unclarities in the proposal. This is often easier said than done, so support can be provided by colleagues or external reviewers to provide that fresh perspective.
5. What we write, we have to implement
Keep in mind that if your project is funded, you and your team will have to implement the project. Thus, it is crucial to assess the feasibility and coherence of your proposed activities and objectives, particularly those results that multiple work packages make use of/depend on for progression. Evaluators will also be assessing the viability of your proposal, and if it is deemed impractical or unrealistic, it will reduce your chances of receiving funding. Find the balance between writing a winning and innovative proposal, that will be meaningful and possible for your team to implement.
If you would like to learn more about proposal writing, the ERINN Innovation team are attending INORMS 2025 and we’d love to connect. Let’s talk proposals, impact, and making the most of Horizon Europe – while also taking a moment to enjoy everything that makes this conference such a fantastic event.
